Posted on: 06 November, 2002
Author: Detlev Reimer
Chances are great, you receive more than 5-10 emails per day and you ... have ... more than once ... emails can pile up very fast if you have not been at home for some days. Usuall Chances are great, you receive more than 5-10 emails per day and you certainly have experienced more than once thatthese emails can pile up very fast if you have not been at home for some days. Usually, most of us just use our inbox to receive emails,just like I did until some weeks ago, whether it is in Outlook, Eudora, Pegasus or whatever email program you might use.As an online marketer you should be cleverer than that...If you don't want to waste your time, sorting out these mails manually, you have to prepare your incoming mailboxand do something different to get a quick overview which emails are spam and can be deleted, which emails are worth looking at and which emails are urgent and have to be answered immediately. You can do this by creating subdirectories in your inbox. Just split it up into categories like :SpamFriendsMarketing contactsProspectsCustomersNewslettersAffiliates etc.But, of course, you have to assign certain rules to your incoming emails, they won't split up into the right boxes by themselves. There is a simple solution to this: Email programs have filters which do the work for you . I will use Outlook Express as an example as it is one of the most spread emailprograms; you have to check the explained options in your own email program and do it in a similar way (maybe in yourprogram it is called "filters"). If you take the menu item "Extras" in Outlook Express, you will find a submenu that is called "Rules". Here, you can choose between rules for emails, for newsgroups and for yourlist of blocked email addresses. After choosing email rules, a new window opens and you see some checkboxes which actually are the rules you want to apply to your emails. In most cases, you will sort your emails by sender. You can do this by checking the first menu item 1.) x Contains sender in the "From" - line and then you check : 2.) x Move into "...." directory3.) x Now you can click on the blue marked "sender"and you choose for example a friend of yours from your address book or you make it more general and you move all senders from @yahoo.com to your "Marketing contacts" folders by clicking on "directory" and choosing the appropriate item. Now you have successfully created a new rule and you canassign a name for it as well e.g. "Close friends" or something like that.. If you don't even want to read spam messages you can apply afilter that deletes it immediately. Or you can prepare an answer that is being sent if certain words appear in the body copy or in the subject line. This means, you are able to create a kind of autoresponderthat is triggered by keywords instead of a sender and thiscan be very powerful as well. Or perhaps, you do not want to receive messages that exceeda certain file size e.g. if a message is >1 MB. Then you canapply a filter that forbids your email program to download these messages. There is an endless variety of filters you can use.Do yourself a favour and use them; they will save you a lot of time. Article Tags: Email Program, Which Emails Source: Free Articles from ArticlesFactory.com